Data Protection Policy
Meninadança is committed to protecting your privacy and data. We will use the information that we collect about you in accordance with the General Data Protection Regulations 2018 and the Privacy and Electronic Communications Regulations 2003.
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by General Data Protection Regulation (the “GDPR”).
Who are we?
Meninadança is the data controller (contact details on “Contact Us” page). This means it decides how your personal data is processed and for what purposes.
How do we process your personal data?
Meninadança complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
To administer supporter and donor records;
To fundraise and promote the interests of the charity;
To manage our trustees, employees and volunteers;
To maintain our own accounts and records.
To inform individuals of news, events, activities or services concerning Meninadança;
To inform individuals of news, events, activities or services concerning Meninadança in Brazil and the work at the Meninadança Pink Houses and other outreach projects.
To process gift aid applications.
What is the legal basis for processing your personal data?
Sharing your personal data
Your personal data will be treated as strictly confidential and will be shared only with those responsible for processing it e.g. administering Gift Aid and other donations and preparing proper accounts. We will not share your data with third parties outside of the organisation.
How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary in order to comply with HMRC, Charity Commission and other regulatory requirements and in case of any legal claims or complaints. For Gift Aid purposes, this is 6 years from the end of the accounting period to which they relate, calculated from the date of the last donation made.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to know what data is being processed about you and to obtain a copy of your personal data which Meninadança holds about you, normally free of charge;
The right to request that Meninadança corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for Meninadança to retain such data;
The right to withdraw your consent to the processing at any time;
The right to request that Meninadança provides you, the data subject, with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability). (This only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means).
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to lodge a complaint with the Information Commissioners Office.
Transfer of Data Abroad
Since Meninadança works to fundraise and support work in Brazil, and particularly along and alongside the BR116 Motorway, some personal data is transferred to Brazil, a country outside the EU.
The following safeguards are in place:
• Two computer software packages, hosted in the EU, are accessed from the UK and Brazil. Both are password protected and encrypted.
Automated Decision Making
We do not use automated decision making techniques.
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries or complaints please in the first instance contact:
Charlotte Piek, UK coordinator Meninadança,
PO Box 11116,
or via our Brazil Belo Horizonte office – by emailing firstname.lastname@example.org